Sales & webshops

New and stricter requirements for electronic sales registration

As of 1 January 2024, a new law will come into force, which will affect around 12,500 companies in Denmark. In this article, you can find out if your business is being affected by it.

Stricter requirements for sales registration | navigator

In 2017, a political agreement was reached to strengthen the fight against undeclared work. As part of this agreement, a new law on cash registers will become effective on 01/01-2024. This means that several companies in four different industries will be required to use an electronic sales registration system, where sales data is stored automatically online.

The new requirement for electronic sales registration may therefore mean that your company must either update its current sales registration system or acquire a completely new one.

The purpose of the legal requirement is that the digital cash registers will make it significantly easier for the Tax Administration to control companies where it is suspected that illegal work or cheating with VAT and tax is being done.

Who needs to meet the new requirements?

If you run a business within one of the four sectors below and at the same time have an annual turnover of less than DKK 10 million, you must have implemented an electronic sales registration system by 1 January 2024.

  • Cafes, pubs, nightclubs etc.

  • Pizzerias, fast food bars, ice cream parlours etc.

  • Grocery stores and 24-hour convenience stores

  • Restaurants

Based on many studies conducted by the Danish Tax Administration, these four industries have been identified, as they more often tend to make incorrect declarations of tax and VAT.

What is an electronic sales registration system?

An electronic sales registration system is a digital POS system where all sales data is recorded and stored electronically. This can involve anything from details about prices, products and transactions to information on customers and staff. By registering all sales electronically, your company can achieve greater accuracy and efficiency in your sales processes.

Digital sales registration can also contribute to better reporting and bookkeeping, which can mean that you can quickly retrieve the necessary information when, for example, you receive an inspection visit from the Tax Agency. This means that it will be significantly easier for you as a business owner to gain insight into your sales and reports, and thus also give you better control of the business.

New requirements for your electronic sales registration system

As a business owner in one of the four sectors, it is your own responsibility to ensure that by 1 January 2024, you have an electronic sales registration system that meets the new requirements. If you have not done so, you may risk receiving large fines from SKAT in the event of inspection visits from the Danish Tax Agency. Each time they perform a compliance check of your company, where the requirements for your electronic sales registration system are still not met, the amount of the fine will increase by DKK 10,000.

If you can answer yes to all of the following 15 questions about your electronic sales registration system, and it also meets the requirements for which types of sales must be registered, you can be certain that your current system meets the new statutory requirements.

  1. Can the sales registration system log all actions in an electronic journal?

  2. Does the electronic journal contain the same information as stated on the till receipt?

  3. Does the sales registration system have SAF-T as the default file format?

  4. Can the file be transferred digitally or read out on commonly available electronic media?

  5. Can the sales registration system make a Z-report?

  6. Can the sales registration system make an X-report?

  7. Can the sales registration system automatically register payment using an electronic means of payment?

  8. Can the sales registration system record sales broken down by payment methods used?

  9. Does the sales registration system have a built-in date and clock?

  10. Does the sales registration system have an associated printer function?

  11. Can the sales registration system print a till receipt that distinguishes between positive and negative amounts?

  12. Can the sales registration system record sales separately for each seller?

  13. Is it clear from the receipt if it is a "test receipt"?

  14. Does the sales registration system have a cash till for storing cash?

  15. Is it impossible to add, edit or delete information in the electronic journal of the sales registration system?

Read more about the 15 requirements.

Get help from an experienced supplier of digital sales registration systems

If you, as a business operator, are in doubt as to whether your current electronic sales registration system meets the new requirements, or do you already know that you need to get a new one, you should get help from an experienced supplier of electronic POS systems.

To help you with this, you should contact our partner at kompasbank navigator, Amero. At Amero, you can get an electronic sales registration system that meets the upcoming statutory requirements. In addition, their POS system is simple and user-friendly, and it can help make your everyday life easier as well as increase efficiency and turnover in your business.

Read more about how Amero can help you get properly prepared for the stricter requirements here.

Published: 11/15/2023

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